Supplier and Receiving Control

Approval considers legal status, product specification, hazard controls, performance history and the supplier’s ability to notify changes or incidents.

Specifications define identity, composition, temperature, packaging, microbiological or chemical criteria, allergens, foreign-material limits and required documents.

Confirm supplier and lot, seal condition, temperature, cleanliness, label, quantity and document status. Sampling should match risk rather than creating a false assurance.

Segregate and identify rejected or held material. Substitution, re-labelling or conditional acceptance requires controlled authority and documented evaluation.

Link supplier lot to production and customer lots. Formula, site, process, packaging or culture changes can require reapproval before use.

Review certificates, audits, test results, complaints and recurring deviations. Supplier approval is a continuing control, not a one-time questionnaire.